Since Orchestra launched we have maintained a close working relationship with the New Zealand Companies Office (NZCO) to streamline share register updates for companies.
Company information flows between Orchestra and the New Zealand Companies Office via an API (application programming interface), so share register changes made by company administrators in Orchestra will flow through to update the NZCO.
Note: for Australian companies, if you have authorised Orchestra to be your ASIC agent, then we will update any Director and Company Secretary details for you - please contact us on firstname.lastname@example.org.
Updating Company Director Details Using the API
The name, address and appointment status of all company directors must be kept up to date on the NZ Companies Register. You can now make all updates to NZ company director details on Orchestra and these will sync to the NZCO.
To access information on directors in Orchestra, login to Orchestra and go to the administrator dashboard for your company. On the left hand side panel, click the 'Register' section and 'Directors'.
The current directors and their details will be shown, and you can make the following changes on this page:
Adding a Director
The creation of new directors can be managed in Orchestra, including the uploading and submission of the signed director's consent to the NZCO. Please note that you must register any new director within 20 working days of their appointment, and the new director only becomes current once the director consent has been approved by the NZCO.
The date of birth and place of birth is required by the NZCO, but they do not make this information publicly available.
Updating a Director's Details
The name, address and appointment status of all company directors must be kept up to date within 20 working days of a change to these details occurring.
To update these details in Orchestra, click on the 'Edit' icon for the Director:
You can only change a director's name if they have:
- married or divorced
- changed their full legal name by deed poll, or
- corrected their full legal name.
A change of address for a director must have already occurred before you update their details and the new address must be a physical residential address, not a Private Bag, PO Box or DX service.
Removing a Director
You can remove a director by clicking on the 'Delete' button against the director's details on Orchestra. The resignation will be at today's date and will update at the NZ Companies Office immediately.
If you would like to select a resignation date then you can 'Edit' the director. Add a date to the 'Resignation date' field and click the 'Update' button to save.
If your company has only one director, a new director who meets the 'live in NZ' requirement must be appointed before the current director can be removed.
If a director dies, is removed or resigns from the role, you must update the details within 20 working days of the event taking place, and the change must have already occurred before you update the register.