Orchestra has partnered with DocuSign to offer electronic document signing for Orchestra customers.
The feature is designed for up to 5 signers with a single signature from each, and an email address is required for each signer. In this first stage we have provided a template for electronic signing of Share Transfers - you can download the template document here.
In the near future we will release templates of other standard share transaction documents to allow easy electronic signing and document workflows.
To set up electronic signing for documents, you will need to be logged in and have access as a company administrator.
In this example you need to fill in the required fields on the Share Transfer document template including the buyer, seller, and share details, and save as a pdf file. From your Orchestra dashboard, click the 'Document Signing' dropdown from the left-hand side toolbar and select ‘View all'.
Uploading documents for signing:
Click on the blue button 'Upload Document for signing' and upload your saved share transfer pdf into the signing tool. Set the document name and optional description and tag. Click 'Upload and Continue'.
Adding signer details:
Add signature parameters including a message to all signers and then add all individual signers. If they are your existing stakeholders you can search and select them, otherwise enter the name and email for each signee. Click 'Continue'. (Note, you do not need to add witness names and emails - the other signers are required to do this when they receive their document).
Placing signature icons on the document:
Click on 'Edit document' to add pen icons on the document for where each of the signers need to complete their signature. If the document requires witnesses (like the share transfer one does) then you need to add an 'eye' icon for each signer's witness.
Once you have done this for all signers, click 'Save'.
Click on 'Send document' to notify all signers that they have a document to sign.
They will receive an email from you via DocuSign with the message you have included, for example:
If the document requires witnesses, then the Signer will be prompted to send to a witness of their choice.
Witnesses will receive a notification to witness the document:
Please note that currently only Witness signatures can be completed on documents, but other Witness details (full name, occupation and address) appear on the DocuSign Certificate Of Completion with the completed document.
An email will be sent to all signers once the document is completed, with a link to the completed document:
By clicking through to the completed document, the DocuSign Certificate Of Completion can also be viewed and downloaded by selecting "View Certificate":
On the 'Document Signing' page in Orchestra, administrators will be able to view signed documents - those signed completely will have a green pen icon. (Note: if you try to download the document before the icon is green, then it will download the unsigned version.)
The company Admin who created the option grant, will also receive an email notification once the option holder signs the letter through DocuSign.
Orchestra is currently offering this electronic document signing for free, however, fair use policies do apply. Orchestra reserves the right to limit the functionality of this tool.